SharePoint - Frontify Integration and Automation

Common Integration Use Cases Between SharePoint and Frontify

• Centralized brand portal with controlled document publishing
  Use SharePoint to Frontify to publish approved brand documents, templates, and policy files from SharePoint into Frontify?s brand portal. Marketing and design teams can access the latest brand guidelines, while SharePoint remains the controlled source for internal approvals, version history, and governance. This reduces duplicate file storage and ensures only approved content is exposed to broader teams and external partners.
• Approved asset handoff from brand governance to collaboration teams
  Use bi-directional integration so brand managers can approve logos, campaign visuals, and templates in Frontify, then push final assets and metadata into SharePoint project sites for regional teams, agencies, and business units. This supports faster rollout of campaigns while keeping a single approval workflow and a clear audit trail.
• Brand guideline distribution across departmental SharePoint sites
  Use Frontify to SharePoint to syndicate selected brand guidelines, tone-of-voice documents, and campaign playbooks into SharePoint intranet pages or team sites. This gives employees a familiar place to find brand standards without logging into a separate system, improving adoption and reducing off-brand content created by non-marketing teams.
• Campaign workspace collaboration with governed asset access
  Use SharePoint to Frontify and Frontify to SharePoint for campaign execution. SharePoint can host campaign planning documents, briefs, timelines, and stakeholder approvals, while Frontify stores the final creative assets and brand-approved variants. Teams can collaborate in SharePoint during planning and execution, then retrieve only finalized assets from Frontify for production and distribution.
• External partner access to approved brand materials
  Use SharePoint to Frontify to move approved partner-facing materials such as co-branded templates, product sheets, and event graphics into Frontify for controlled external access. SharePoint can remain the internal repository for drafts and sensitive documents, while Frontify provides a cleaner, brand-focused experience for agencies, distributors, and franchisees.
• Template governance for business users creating local content
  Use Frontify to SharePoint to distribute locked brand templates, presentation layouts, and document styles into SharePoint libraries used by sales, HR, and operations teams. Employees can create local documents in SharePoint using approved templates, helping enforce brand consistency across proposals, onboarding materials, and internal communications.
• Asset lifecycle management and archival control
  Use bi-directional integration to synchronize asset status between Frontify and SharePoint. When a brand asset is retired or replaced in Frontify, the corresponding file in SharePoint can be flagged, archived, or moved to a restricted library. This helps prevent outdated logos, product names, or campaign materials from being reused across the organization.
• Brand reporting and governance visibility for stakeholders
  Use Frontify to SharePoint to surface brand asset usage reports, approval status, and guideline updates in SharePoint dashboards or leadership pages. Marketing leadership, compliance teams, and regional managers can monitor adoption of brand standards without leaving the SharePoint environment, improving oversight and decision-making.