SharePoint - OpenText Identity and Access Management Integration and Automation

Common Integration Use Cases Between SharePoint and OpenText Identity and Access Management

• Single sign-on for SharePoint intranet and document libraries

  Integrate OpenText Identity and Access Management with SharePoint to provide employees with one authenticated login across internal portals, team sites, and document repositories. This reduces password fatigue, lowers help desk tickets related to access issues, and improves user adoption of SharePoint as the primary collaboration platform. Data flow: OpenText Identity and Access Management to SharePoint.

• Role-based access control for sensitive SharePoint content

  Use OpenText Identity and Access Management to centrally manage roles and permissions for SharePoint sites, libraries, and folders containing confidential HR, legal, finance, or regulated documents. Access can be automatically assigned based on job function, department, or project membership, helping enforce least-privilege access and simplifying audits. Data flow: OpenText Identity and Access Management to SharePoint.

• Automated user provisioning and deprovisioning for SharePoint access

  When employees join, change roles, or leave the organization, OpenText Identity and Access Management can automatically create, update, or remove their SharePoint access rights. This ensures new users receive the correct site memberships quickly, while terminated users lose access immediately, reducing security risk and manual administration. Data flow: OpenText Identity and Access Management to SharePoint.

• External partner access governance for shared SharePoint workspaces

  For projects involving vendors, contractors, or customers, OpenText Identity and Access Management can govern external identities and control their access to specific SharePoint collaboration spaces. This allows business teams to share documents and co-author content while maintaining strict authentication policies, expiration rules, and access reviews. Data flow: Bi-directional, with identity and policy updates from OpenText Identity and Access Management to SharePoint and access activity signals from SharePoint back to OpenText Identity and Access Management.

• Access certification and periodic review of SharePoint permissions

  Use OpenText Identity and Access Management to run scheduled access reviews for SharePoint sites and document libraries, especially those containing sensitive or compliance-related information. Managers and data owners can validate who still needs access, remove outdated permissions, and maintain audit-ready evidence for internal controls and regulatory requirements. Data flow: SharePoint to OpenText Identity and Access Management for entitlement reporting, then OpenText Identity and Access Management to SharePoint for remediation.

• Secure self-service access requests for SharePoint sites

  Employees can request access to SharePoint team sites or document libraries through OpenText Identity and Access Management workflows, with approvals routed to site owners or managers. Once approved, access is automatically granted in SharePoint without IT intervention, improving turnaround time and reducing manual ticket handling. Data flow: SharePoint to OpenText Identity and Access Management for access request context, then OpenText Identity and Access Management to SharePoint for provisioning.

• Centralized identity policy enforcement across Microsoft 365 collaboration content

  Organizations standardizing on Microsoft technologies can use OpenText Identity and Access Management to enforce consistent authentication and access policies for SharePoint content across departments and business units. This is especially valuable for enterprises with multiple sites, complex permission structures, and compliance obligations, because it creates a single governance layer for identity and access decisions. Data flow: OpenText Identity and Access Management to SharePoint.