SharePoint - OpenText Magellan Text Mining Engine Integration and Automation

Common Integration Use Cases Between SharePoint and OpenText Magellan Text Mining Engine

1. Automated contract and policy review from SharePoint document libraries

Data flow: SharePoint ? OpenText Magellan Text Mining Engine

Organizations store contracts, policies, and regulatory documents in SharePoint libraries. When new or revised documents are uploaded, Magellan can extract key entities, clauses, obligations, dates, and risk terms for analysis. The results can be written back to SharePoint as metadata, tags, or review notes.

• Speeds up legal and compliance review of large document sets
• Improves search and retrieval by adding structured metadata to unstructured files
• Helps teams identify missing clauses, renewal dates, and high-risk language

2. Compliance monitoring across internal document repositories

Data flow: SharePoint ? OpenText Magellan Text Mining Engine ? SharePoint

Compliance teams can scan SharePoint sites containing policies, procedures, audit evidence, and correspondence to detect references to regulated topics, sensitive terms, or non-compliant language. Magellan can classify content and flag documents for follow-up, with exceptions or alerts surfaced in SharePoint dashboards or lists.

• Supports proactive compliance oversight across distributed teams
• Reduces manual sampling and document-by-document review effort
• Creates a centralized view of compliance issues within SharePoint

3. Legal discovery and case preparation from matter workspaces

Data flow: SharePoint ? OpenText Magellan Text Mining Engine

Legal teams often use SharePoint as a matter workspace for correspondence, evidence, and case files. Magellan can analyze these collections to identify people, organizations, dates, topics, and relationships, helping attorneys and investigators quickly map relevant content and prioritize documents for review.

• Accelerates early case assessment and discovery preparation
• Improves identification of key custodians, events, and themes
• Reduces time spent manually reading large evidence sets

4. Risk intelligence from incident reports and investigation files

Data flow: SharePoint ? OpenText Magellan Text Mining Engine ? SharePoint

Risk, audit, and security teams can store incident reports, investigation notes, and supporting documents in SharePoint. Magellan can mine these records for recurring issues, root-cause patterns, named entities, and relationship networks, then publish findings back to SharePoint for case tracking and management reporting.

• Helps identify repeat incidents and emerging risk themes
• Improves cross-functional visibility for audit and risk teams
• Supports faster escalation and remediation tracking

5. Enterprise knowledge discovery across SharePoint content

Data flow: SharePoint ? OpenText Magellan Text Mining Engine

Large organizations often have valuable knowledge trapped in SharePoint sites, team folders, and document archives. Magellan can analyze this content to surface topics, trends, and relationships across departments, then enrich SharePoint search and navigation with smarter classifications and topic labels.

• Makes legacy and departmental content easier to find and reuse
• Improves knowledge discovery for operations, HR, finance, and legal teams
• Reduces duplication of work by exposing relevant prior documents

6. External partner document analysis with controlled collaboration

Data flow: SharePoint ? OpenText Magellan Text Mining Engine ? SharePoint

When SharePoint is used to exchange documents with external advisors, suppliers, or regulators, Magellan can analyze incoming files for key terms, obligations, and sensitive content before they are routed to internal teams. The extracted insights can be stored in SharePoint to support controlled collaboration and faster triage.

• Improves intake processing for externally shared documents
• Helps teams prioritize urgent or sensitive submissions
• Supports secure collaboration without exposing unnecessary content broadly

7. Executive reporting on document trends and emerging issues

Data flow: SharePoint ? OpenText Magellan Text Mining Engine ? SharePoint

Business leaders can use SharePoint as the repository for reports, meeting notes, and operational documents. Magellan can mine these sources to identify recurring issues, sentiment patterns, and emerging topics, then feed summarized insights into SharePoint pages or reporting dashboards for leadership review.

• Provides a clearer view of trends across large document volumes
• Supports faster decision-making with structured insights from unstructured content
• Enables leadership teams to monitor issues without reading every source document

8. Bi-directional enrichment of SharePoint content with text analytics results

Data flow: SharePoint ? OpenText Magellan Text Mining Engine

In more advanced deployments, SharePoint can send documents to Magellan for analysis and then receive back enriched metadata such as entities, topics, risk scores, and classifications. SharePoint can use this data to improve search, automate routing, trigger workflows, and support records management decisions.

• Creates a more intelligent content management process
• Automates document classification and workflow routing
• Improves governance, retention, and retrieval across the enterprise