SharePoint - TransPerfect Integration and Automation

Common Integration Use Cases Between SharePoint and TransPerfect

1. Automated multilingual document translation for corporate policies and procedures

Data flow: SharePoint ? TransPerfect ? SharePoint

Organizations can route policy documents, HR handbooks, compliance manuals, and operational procedures stored in SharePoint to TransPerfect for translation and localization. Once approved, the translated versions are returned to SharePoint and stored in the correct language-specific libraries with version control and metadata.

• Reduces manual email-based translation requests
• Ensures employees access the latest approved version in each language
• Supports global policy rollouts with consistent terminology

2. Localization workflow for intranet news and internal communications

Data flow: SharePoint ? TransPerfect ? SharePoint

Corporate communications teams can publish news articles, executive announcements, and employee updates in SharePoint, then send selected content to TransPerfect for localization. The translated content is returned for publication on regional intranet pages, enabling timely and consistent communication across geographies.

• Speeds up global internal communications
• Helps regional teams publish localized content without recreating it manually
• Improves employee engagement across multilingual workforces

3. Translation of controlled documents for regulated industries

Data flow: SharePoint ? TransPerfect ? SharePoint

In regulated sectors such as life sciences, financial services, and manufacturing, controlled documents stored in SharePoint can be automatically submitted to TransPerfect for translation, review, and linguistic validation. Final approved versions are then archived back into SharePoint with audit-ready traceability.

• Supports compliance and document governance requirements
• Maintains a clear approval and revision history
• Reduces risk of using outdated or inconsistent translated materials

4. Multilingual collaboration on external partner and customer-facing content

Data flow: Bi-directional

Teams working with agencies, distributors, or international partners can use SharePoint as the controlled collaboration workspace while TransPerfect handles translation of shared documents, presentations, and reference materials. Updated translated files can be exchanged back into SharePoint for review and approval by internal stakeholders.

• Improves collaboration with external stakeholders across languages
• Keeps all versions centralized in SharePoint
• Supports secure sharing with permissions and document tracking

5. Localization of product documentation and release materials

Data flow: SharePoint ? TransPerfect ? SharePoint

Product, engineering, and technical writing teams can manage release notes, user guides, installation instructions, and FAQs in SharePoint. When a product release is ready for international markets, the content is sent to TransPerfect for localization and then returned to SharePoint for distribution to regional teams or downstream publishing systems.

• Shortens time to market for global product launches
• Ensures technical content is localized accurately and consistently
• Helps regional teams access approved documentation faster

6. Translation request intake and approval workflow for business users

Data flow: SharePoint ? TransPerfect ? SharePoint

SharePoint can serve as the front-end intake portal where business users submit translation requests, attach source files, select target languages, and specify due dates. After review and assignment, the content is sent to TransPerfect, and status updates and completed files are posted back into SharePoint for visibility.

• Creates a standardized translation request process
• Improves transparency for requesters and approvers
• Reduces bottlenecks caused by ad hoc coordination

7. Multilingual knowledge base and support content management

Data flow: SharePoint ? TransPerfect ? SharePoint

Customer support, training, and enablement teams can manage knowledge articles, troubleshooting guides, and training materials in SharePoint, then localize them through TransPerfect for regional audiences. The translated content can be published back to SharePoint sites used by support teams, field teams, or internal learners.

• Improves self-service support in multiple languages
• Helps global teams work from the same approved content set
• Reduces duplicated effort across regions

8. Centralized terminology and glossary governance for enterprise content

Data flow: Bi-directional

Organizations can maintain approved terminology, style guides, and glossary files in SharePoint and share them with TransPerfect to ensure translation consistency across all content types. Updated terminology from localization projects can be reviewed and stored back in SharePoint for enterprise-wide reuse.

• Improves consistency across legal, marketing, product, and HR content
• Reduces rework caused by inconsistent language usage
• Creates a single source of truth for multilingual standards