Sitefinity - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Sitefinity and OpenText InfoArchive

1. Archive expired website content and campaign assets from Sitefinity to InfoArchive

Marketing and web teams can move outdated landing pages, campaign microsites, event pages, and supporting content from Sitefinity into OpenText InfoArchive once they are no longer active. This preserves a compliant record of published content, approvals, and related assets while reducing the amount of inactive content managed in the CMS.

• Data flow: Sitefinity to OpenText InfoArchive
• Business value: Lower CMS storage and maintenance costs, improved governance, and easier retention management
• Typical users: Marketing operations, web governance, compliance teams

2. Preserve approved content versions and publishing history for audit and legal review

Organizations can archive final approved versions of web pages, multilingual content, and campaign materials from Sitefinity into OpenText InfoArchive to maintain a defensible record of what was published, when it was published, and who approved it. This is especially useful for regulated industries that need evidence of content control and retention.

• Data flow: Sitefinity to OpenText InfoArchive
• Business value: Stronger audit readiness, reduced legal exposure, and better compliance with retention policies
• Typical users: Compliance, legal, internal audit, content governance teams

3. Decommission legacy web applications while keeping content accessible through Sitefinity

When retiring older websites or web applications, organizations can migrate the content and associated records into OpenText InfoArchive and surface selected archived information through Sitefinity for user access. This allows the business to shut down legacy platforms without losing access to historical pages, documents, or reference material.

• Data flow: Legacy system to OpenText InfoArchive, then OpenText InfoArchive to Sitefinity for access
• Business value: Faster application retirement, lower infrastructure cost, and reduced technical debt
• Typical users: IT modernization teams, records management, digital experience teams

4. Provide self-service access to archived policy, product, and regulatory content from the corporate website

Sitefinity can act as the front-end experience for users searching historical policies, product documentation, or regulatory disclosures stored in OpenText InfoArchive. This creates a controlled self-service portal where internal teams, customers, or auditors can retrieve archived information without direct access to the archive platform.

• Data flow: OpenText InfoArchive to Sitefinity
• Business value: Better user experience, fewer manual retrieval requests, and improved information accessibility
• Typical users: Customer service, compliance, corporate communications, web teams

5. Retain multilingual web content and regional site variants for global compliance

Enterprises running multilingual websites in Sitefinity can archive regional versions of pages, localized disclosures, and country-specific campaign content into OpenText InfoArchive. This supports retention requirements across jurisdictions and helps ensure that local content can be retrieved for regulatory or legal purposes.

• Data flow: Sitefinity to OpenText InfoArchive
• Business value: Consistent global retention, reduced risk of missing local records, and simplified governance
• Typical users: Global marketing, regional web managers, legal and compliance teams

6. Archive web forms and submitted customer interactions for long-term retention

Sitefinity forms used for lead generation, event registration, service requests, or gated content access can send submitted records and associated metadata to OpenText InfoArchive. This creates a durable record of customer interactions while allowing Sitefinity to focus on active digital engagement.

• Data flow: Sitefinity to OpenText InfoArchive
• Business value: Better retention of customer interaction records, reduced risk of data loss, and improved support for investigations or disputes
• Typical users: Marketing operations, customer service, compliance, data governance teams

7. Support content lifecycle governance by archiving obsolete assets after replatforming or redesign

During website redesigns or CMS replatforming projects, Sitefinity can send superseded pages, images, documents, and structured content records to OpenText InfoArchive before they are removed from production. This gives project teams a controlled way to retire obsolete content while preserving a historical record for reference and compliance.

• Data flow: Sitefinity to OpenText InfoArchive
• Business value: Cleaner content operations, safer redesign projects, and reduced risk of accidental deletion
• Typical users: Digital transformation teams, content owners, records management

These integrations help Sitefinity manage active digital experiences while OpenText InfoArchive provides compliant long-term retention, making it easier for enterprises to balance customer-facing agility with governance and archival control.