Wix - ArchivesSpace Integration and Automation

Common Integration Use Cases Between Wix and ArchivesSpace

Wix is a website creation platform used to build and manage public-facing digital experiences, while ArchivesSpace is an archival management system used by libraries, museums, universities, and cultural institutions to describe, organize, and provide access to archival collections. Integrating the two helps organizations publish authoritative collection information online, reduce manual web updates, and improve access for researchers and the public.

• Publish archival collection guides from ArchivesSpace to Wix

  Direction: ArchivesSpace to Wix

  Automatically sync collection-level descriptions, finding aids, and subject metadata from ArchivesSpace into Wix pages or collection landing pages. This allows archivists to maintain records in one system while the website always reflects the latest collection information.

  Business value: Reduces duplicate data entry, speeds up publication of new collections, and ensures consistency between internal records and the public website.

• Update public access pages when archival records change

  Direction: ArchivesSpace to Wix

  When a collection is updated in ArchivesSpace, such as a new accession, revised scope note, or changed access restriction, the corresponding Wix page can be updated automatically. This keeps public-facing content accurate without requiring web staff to manually edit pages.

  Business value: Improves data accuracy, lowers administrative workload, and reduces the risk of publishing outdated collection details.

• Create searchable collection directories on the Wix website

  Direction: ArchivesSpace to Wix

  Use ArchivesSpace metadata to populate searchable directories, filters, and category pages on Wix. Visitors can browse collections by topic, date range, creator, format, or department, with the data sourced directly from the archival system.

  Business value: Enhances user experience for researchers and donors, increases discoverability of collections, and supports self-service access to archival information.

• Route online collection inquiries from Wix into archival workflows

  Direction: Wix to ArchivesSpace

  When a visitor submits a request form on the Wix site for access, reference help, or reproduction permissions, the inquiry can be logged or linked to the relevant record in ArchivesSpace. Staff can then track the request alongside the collection context.

  Business value: Streamlines reference operations, improves response tracking, and gives archivists immediate context for handling requests.

• Synchronize donor or accession interest forms with archival intake processes

  Direction: Wix to ArchivesSpace

  Potential donors or departments can submit collection donation or transfer interest forms through Wix. The submission can create a lead, intake record, or task for archivists to review in ArchivesSpace or a connected workflow.

  Business value: Accelerates intake processing, improves follow-up on potential acquisitions, and creates a more structured path from public interest to archival review.

• Publish digital exhibit or featured collection content from archival records

  Direction: ArchivesSpace to Wix

  Selected archival records, item descriptions, or collection highlights can be pushed into Wix to support digital exhibits, featured stories, or educational pages. Curators can manage the source data in ArchivesSpace while marketing or communications teams present it on the website.

  Business value: Supports public engagement campaigns, reduces content duplication, and enables faster creation of exhibit pages tied to authoritative archival data.

• Maintain access restriction notices across internal and public channels

  Direction: Bi-directional

  Access restrictions, embargo dates, or usage notes maintained in ArchivesSpace can be reflected on Wix collection pages, while website form submissions or access requests can be fed back for review. This creates a controlled workflow between public access and internal governance.

  Business value: Helps ensure compliance with access policies, reduces the chance of publishing restricted information, and improves coordination between archival and web teams.

These integrations are especially valuable for universities, museums, historical societies, and corporate archives that want to present archival holdings online while keeping collection management centralized in ArchivesSpace.