WoodWing - Consonance Integration and Automation

Common Integration Use Cases Between WoodWing and Consonance

WoodWing and Consonance complement each other well in publishing environments where editorial workflows, title metadata, and rights management must stay aligned with rich media assets such as cover art, author photos, marketing images, layouts, and video. WoodWing serves as the digital asset hub, while Consonance manages the book lifecycle, metadata, and publishing workflow. Integrating the two reduces manual handoffs, improves metadata accuracy, and accelerates production across print, digital, and audio channels.

1. Sync cover images and jacket assets from WoodWing to Consonance

Data flow: WoodWing to Consonance

When a designer uploads final cover art, jacket images, or spine files into WoodWing, the approved assets can be automatically linked to the corresponding title record in Consonance. This ensures editorial, production, and sales teams always reference the latest approved artwork.

• Eliminates manual file sharing and version confusion
• Ensures title metadata in Consonance always points to the correct approved asset
• Speeds up handoff from design to production and sales

2. Attach marketing and promotional assets to title workflows

Data flow: WoodWing to Consonance

Marketing teams can store author photos, campaign banners, social media graphics, launch videos, and event imagery in WoodWing, then publish links or asset references into Consonance for each title or imprint campaign. This gives publishing teams a single view of all title-related promotional materials.

• Supports coordinated book launch planning across editorial and marketing
• Improves visibility of approved promotional content by title
• Reduces delays caused by searching across shared drives and email threads

3. Push manuscript-related layouts and production files into title records

Data flow: WoodWing to Consonance

For titles in production, final InDesign layouts, EPUB source files, and print-ready PDFs stored in WoodWing can be associated with the relevant Consonance project stage. Production managers can track which files are approved, in review, or ready for release without leaving the workflow system.

• Improves production traceability across formats
• Supports controlled access to approved files only
• Helps teams manage print, digital, and audio release dependencies

4. Synchronize title metadata updates to improve asset tagging and search

Data flow: Consonance to WoodWing

When metadata changes in Consonance, such as title, subtitle, author name, imprint, BISAC codes, publication date, or edition status, those updates can be sent to WoodWing to keep assets tagged correctly. This makes it easier for users to find the right images and files by title or campaign context.

• Improves asset discoverability and reuse
• Reduces duplicate asset creation caused by inconsistent naming
• Supports better governance across publishing and marketing teams

5. Link rights and permissions information to media usage approvals

Data flow: Bi-directional

Consonance manages rights and permissions for authors, images, and third-party content, while WoodWing stores the related media assets. Integrating the two allows rights status in Consonance to control whether an asset in WoodWing can be used in a cover, marketing campaign, or foreign edition.

• Prevents use of assets without valid rights clearance
• Supports compliance for regional editions and licensed imagery
• Creates a clear audit trail for rights-sensitive content

6. Coordinate title launch packages across editorial, production, and sales

Data flow: Bi-directional

As a title moves toward publication, Consonance can trigger the collection of required assets from WoodWing, including cover art, author headshots, sample spreads, and promotional videos. Once assets are approved and attached, Consonance can notify downstream teams or distribution partners that the launch package is complete.

• Improves readiness for catalog, retailer, and sales channel delivery
• Reduces launch delays caused by missing assets
• Supports cross-functional coordination for multi-format releases

7. Provide distribution channels with approved book and marketing assets

Data flow: WoodWing to Consonance to external distribution systems

WoodWing can act as the source of approved media files while Consonance manages the title metadata and distribution schedule. Together, they ensure retailers, aggregators, and industry databases receive the correct cover images, descriptions, and supporting media aligned to the publication date.

• Improves consistency across sales channels and metadata feeds
• Reduces rework from rejected or outdated assets
• Supports faster publication across print, ebook, and audio formats

8. Centralize campaign and title asset reporting

Data flow: Bi-directional

By combining Consonance workflow data with WoodWing asset usage data, publishers can report on which assets are attached to which titles, which campaigns are active, and where bottlenecks occur in the production process. This helps leadership understand pipeline health and asset readiness across imprints.

• Improves visibility into title and campaign status
• Helps identify missing assets before publication deadlines
• Supports better planning for editorial, design, and marketing resources

Overall, integrating WoodWing and Consonance creates a more controlled and efficient publishing operation by connecting asset management with title workflow management. The result is fewer manual steps, stronger metadata consistency, better rights compliance, and faster delivery of books and related media to market.