WoodWing - OpenText Core Signature Integration and Automation

Common Integration Use Cases Between WoodWing and OpenText Core Signature

WoodWing manages rich digital assets such as product images, marketing media, publishing files, and museum collections, while OpenText Core Signature provides legally binding electronic signatures for approvals and formal sign-off. Together, they support controlled content workflows where assets, documents, and approvals must move efficiently across creative, legal, and business teams.

• 1. Marketing campaign asset approval and sign-off

  Flow: WoodWing to OpenText Core Signature

  Marketing teams store campaign images, videos, layouts, and final creative files in WoodWing, then route approval documents or campaign release forms through OpenText Core Signature for legal, brand, and compliance sign-off. Once signed, the approval status is returned to WoodWing and linked to the approved asset set.

  Business value: Reduces approval delays, creates a clear audit trail, and ensures only approved assets are released to channels.

• 2. Publishing content approval for books, magazines, and epubs

  Flow: WoodWing to OpenText Core Signature

  Editorial teams manage book content, photography, and InDesign layouts in WoodWing. Before publication, final proof approval forms or release agreements are sent to OpenText Core Signature for author, editor, and publisher signatures. Signed documents are then stored back against the publication record in WoodWing.

  Business value: Improves control over publication releases and reduces the risk of publishing without formal approval.

• 3. Product image release authorization for distribution channels

  Flow: WoodWing to OpenText Core Signature

  Product teams maintain approved product images and videos in WoodWing for use in e-commerce, retail, and partner channels. A release authorization or usage approval document is sent to OpenText Core Signature for sign-off by product management, legal, or brand owners before assets are distributed externally.

  Business value: Prevents unauthorized asset distribution and supports compliance with brand and usage policies.

• 4. Museum collection media rights and usage approvals

  Flow: WoodWing to OpenText Core Signature

  Museums and heritage organizations use WoodWing to manage photos and videos of physical collections. When media is requested for exhibitions, publications, or external licensing, rights and usage agreements are routed through OpenText Core Signature for approval by curators, rights holders, or legal teams. The signed agreement is linked to the relevant collection asset in WoodWing.

  Business value: Strengthens rights management, reduces manual paperwork, and ensures traceability for licensed media use.

• 5. HR and internal communications asset approval

  Flow: WoodWing to OpenText Core Signature

  Corporate communications teams store event photos, videos, and internal campaign assets in WoodWing. If an asset includes employees, customers, or third-party content, consent or release forms are sent through OpenText Core Signature for formal approval. Signed releases are attached to the asset record before publication or internal distribution.

  Business value: Helps enforce consent requirements and reduces legal exposure for people-focused media.

• 6. Vendor and agency creative approval workflow

  Flow: Bi-directional

  External agencies upload creative assets into WoodWing for review. Internal stakeholders approve the content in WoodWing, then final contractual or statement-of-work acceptance documents are routed to OpenText Core Signature for signature. Once signed, the completed agreement and approval status are synchronized back to WoodWing to close the workflow.

  Business value: Connects creative review with formal commercial approval, improving accountability across internal and external teams.

• 7. Compliance-controlled release of regulated content

  Flow: WoodWing to OpenText Core Signature

  For regulated industries, WoodWing stores product images, videos, and supporting documentation that must be reviewed before public release. A compliance checklist or release certificate is generated and signed in OpenText Core Signature by legal, regulatory, and quality stakeholders. The signed record is then associated with the approved asset package in WoodWing.

  Business value: Supports audit readiness and ensures regulated content is released only after documented approval.

These integrations are most effective when WoodWing acts as the system of record for rich media and content assets, while OpenText Core Signature provides the formal approval and legal sign-off layer. Together, they create a controlled end-to-end workflow from asset creation to authorized release.