WoodWing - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between WoodWing and OpenText InfoArchive

WoodWing and OpenText InfoArchive complement each other well in organizations that must manage rich media and publishing assets while also meeting strict retention, compliance, and archival requirements. WoodWing is strong in active asset management for images, video, campaign content, publishing materials, and product media. OpenText InfoArchive is strong in compliant long-term retention, legacy system decommissioning, and controlled access to archived records. Together, they support both day-to-day content operations and governed long-term preservation.

1. Archive finalized marketing and campaign assets after campaign close

Flow: WoodWing to OpenText InfoArchive

When a marketing campaign ends, approved final assets such as images, videos, banners, layouts, and source files can be transferred from WoodWing into InfoArchive for compliant retention. This allows marketing teams to keep WoodWing focused on active campaigns while InfoArchive stores the final approved record set for audit, legal review, and future reference.

• Preserves final creative versions and approval history
• Reduces clutter in active asset repositories
• Supports retention policies for regulated industries

2. Long-term preservation of museum and heritage digital collections

Flow: WoodWing to OpenText InfoArchive

Museums and heritage organizations can use WoodWing to manage high-resolution images, video documentation, and related metadata for active curation and publishing. Once collections are cataloged and published, the authoritative digital record can be archived in InfoArchive for long-term preservation, ensuring access even if the original working environment changes.

• Protects cultural assets from accidental loss or system changes
• Maintains access to historical collection records
• Supports preservation and compliance requirements

3. Retain product imagery and packaging assets for regulatory and audit needs

Flow: WoodWing to OpenText InfoArchive

Organizations that manage product images, packaging artwork, and approved label visuals in WoodWing can archive final versions in InfoArchive after product launch or end-of-life. This is useful for industries that must prove what was published or distributed at a specific point in time, such as consumer goods, pharmaceuticals, and food and beverage.

• Creates a defensible record of approved product visuals
• Helps respond to audits, complaints, and legal inquiries
• Retains historical packaging and label evidence

4. Decommission legacy media or publishing repositories while preserving access

Flow: Legacy system to OpenText InfoArchive, with WoodWing as the active front-end for current assets

When replacing older digital asset or publishing systems, historical images, videos, layouts, and associated metadata can be migrated into InfoArchive. This enables the legacy platform to be retired without losing access to archived content. WoodWing can then manage only current and active assets, reducing operational complexity.

• Supports legacy system retirement and cost reduction
• Preserves historical content and metadata
• Reduces risk tied to unsupported platforms

5. Archive approved publishing content and production artifacts after publication

Flow: WoodWing to OpenText InfoArchive

Publishing teams using WoodWing for book content, ePub files, photography, and InDesign layouts can automatically send final published versions and production artifacts to InfoArchive. This creates a permanent record of what was released, including supporting files needed for compliance, reprints, or dispute resolution.

• Retains final published assets and production evidence
• Improves traceability across editorial and production teams
• Supports legal deposit and publishing governance needs

6. Preserve corporate event media and communications records

Flow: WoodWing to OpenText InfoArchive

Videos and images from company events, executive announcements, product launches, and internal communications can be managed in WoodWing during active use and then archived in InfoArchive once the event is complete. This ensures the organization retains a compliant record of externally or internally distributed media.

• Keeps active event libraries manageable
• Provides a long-term record for communications and HR teams
• Supports governance for public-facing content

7. Controlled retrieval of archived assets for re-use or legal review

Flow: OpenText InfoArchive to WoodWing

When teams need to reuse an archived image, video, or approved layout, InfoArchive can provide controlled retrieval back into WoodWing for limited reactivation. This is useful for reprints, seasonal campaign reuse, product relaunches, or legal and compliance review of historical content.

• Enables governed reuse of archived assets
• Avoids duplicate storage of inactive content
• Improves response time for legal and business requests

In summary, WoodWing handles the active lifecycle of rich media and publishing assets, while OpenText InfoArchive provides the compliant long-term archive layer. An integration between the two helps organizations keep creative teams productive, reduce storage and system costs, and maintain a reliable record of approved content for the long term.