WordPress - Axiell Integration and Automation

Common Integration Use Cases Between WordPress and Axiell

1. Publish collection records from Axiell to public WordPress websites

Data flow: Axiell ? WordPress

Museums, libraries, and archives can push approved collection metadata, object descriptions, exhibition details, and related media from Axiell into WordPress to power public-facing collection pages, online catalogs, and exhibition microsites.

• Reduces duplicate data entry across curatorial and web teams
• Ensures public content stays aligned with the authoritative collection record
• Supports faster publishing of new acquisitions, exhibitions, and featured items

2. Synchronize digital assets and media references for public access

Data flow: Axiell ? WordPress

Organizations can integrate image, audio, video, and document references stored in Axiell with WordPress media presentation layers, allowing web teams to display approved assets on collection pages, event pages, and educational content without manually re-uploading files.

• Improves consistency of asset usage across channels
• Helps preserve governance over approved media and rights metadata
• Speeds up content production for exhibitions and campaigns

3. Automate exhibition and event content publishing

Data flow: Axiell ? WordPress

When curators create or update exhibition records in Axiell, key details such as title, dates, venue, object highlights, and interpretive text can be automatically published to WordPress event pages and exhibition landing pages.

• Eliminates manual rekeying by communications teams
• Improves accuracy for time-sensitive public announcements
• Supports coordinated launches across web, email, and social channels

4. Create public discovery portals for archives and special collections

Data flow: Axiell ? WordPress

Libraries and archives can use WordPress as a public discovery front end while Axiell remains the system of record for catalog metadata, subject terms, provenance, and access notes. This enables searchable online portals for researchers, students, and the public.

• Extends access to collections without exposing internal workflows
• Supports faceted search and curated browsing experiences
• Improves discoverability of underused or hidden collections

5. Route public inquiries and research requests into collection workflows

Data flow: WordPress ? Axiell

Forms on WordPress collection pages can send research requests, rights inquiries, reproduction requests, or object information corrections into Axiell as tasks or records for staff review and follow-up.

• Creates a structured intake process for public engagement
• Reduces missed requests and email-based manual tracking
• Helps collections staff prioritize and assign follow-up work

6. Keep collection status and access restrictions synchronized

Data flow: Axiell ? WordPress

When object availability, access restrictions, rights status, or embargo dates change in Axiell, those updates can automatically control what is visible on WordPress public pages.

• Prevents accidental publication of restricted content
• Supports compliance with rights and donor agreements
• Reduces risk for web and collections teams

7. Publish educational and interpretive content linked to collection items

Data flow: Bi-directional

Curators can maintain authoritative object data in Axiell while editors in WordPress create interpretive articles, learning resources, and thematic stories that reference collection items through synced identifiers and metadata.

• Combines scholarly accuracy with flexible storytelling
• Supports digital learning, outreach, and audience engagement goals
• Enables reusable content across campaigns, exhibitions, and classroom resources

8. Improve workflow automation through OneTeg-enabled integration

Data flow: Axiell ? WordPress

Using OneTeg as an integration layer, institutions can automate content and metadata exchange between Axiell and WordPress based on approval status, publication schedules, or content changes.

• Standardizes integration without custom point-to-point development
• Reduces manual coordination between IT, collections, and communications teams
• Supports scalable publishing workflows across multiple sites or departments