Agility - Preservica Integration and Automation

Common Integration Use Cases Between Agility and Preservica

1. Digital archive content publishing for public-facing websites

Data flow: Preservica ? Agility

Preservica can serve as the long-term archive for approved historical records, publications, images, and videos, while Agility publishes selected items to websites, intranets, or public portals. Content teams can pull curated archival assets and metadata from Preservica into Agility to create timelines, heritage pages, annual report archives, or institutional history sections without manually re-entering information.

Business value: Reduces duplicate content handling, improves accuracy of historical content, and speeds up publishing of archive-driven web experiences.

2. Compliance-approved records exposure on customer or employee portals

Data flow: Preservica ? Agility

Organizations can use Preservica as the system of record for regulated documents, then expose approved versions through Agility-powered portals. Examples include policy libraries, governance documents, product certifications, or historical disclosures. Agility can present the content in a user-friendly format while Preservica maintains retention, authenticity, and audit controls.

Business value: Supports compliance requirements while making controlled records easier to access for employees, partners, or the public.

3. Automated publishing of archived media assets into marketing experiences

Data flow: Preservica ? Agility

Marketing teams can retrieve approved archival photos, videos, campaign materials, or brand history assets from Preservica and use them in Agility-managed landing pages, microsites, or editorial content. Metadata such as date, rights, and source can be passed along to help content editors select the right asset and maintain usage compliance.

Business value: Reuses existing media assets efficiently, reduces legal risk around asset usage, and accelerates content production.

4. Content lifecycle handoff from active web content to long-term preservation

Data flow: Agility ? Preservica

When web pages, campaign pages, or digital publications in Agility reach end of life, finalized content packages can be transferred to Preservica for preservation. This can include page content, PDFs, images, and associated metadata such as publication date, owner, campaign name, and retention category. The archived copy remains searchable and auditable after the live site content is retired.

Business value: Ensures important digital content is preserved beyond its publishing lifecycle and reduces manual archiving effort.

5. Historical content reuse for brand storytelling and anniversary campaigns

Data flow: Preservica ? Agility

Communications teams can search Preservica for historical documents, photos, and videos to support anniversary campaigns, corporate history pages, or thought leadership content in Agility. Preservica provides trusted source material, while Agility enables fast assembly of campaign pages and editorial layouts.

Business value: Helps teams build credible storytelling content faster and with less dependency on manual archive research.

6. Centralized metadata synchronization for discoverability and governance

Data flow: Bi-directional

Core metadata such as title, description, publication date, retention class, rights status, and content owner can be synchronized between Agility and Preservica. Agility can pass publishing context to Preservica, while Preservica can return archival identifiers and preservation status to Agility. This creates a consistent content record across both platforms.

Business value: Improves searchability, reduces metadata inconsistencies, and gives content and records teams a shared view of content status.

7. Controlled access to archived documents through authenticated web experiences

Data flow: Preservica ? Agility

For internal portals or partner sites, Agility can provide the user interface while Preservica supplies archived documents based on permissions and access rules. This is useful for HR policy libraries, legal reference materials, research archives, or partner documentation repositories where users need a modern web experience but the source content must remain preserved and controlled.

Business value: Improves user experience without compromising preservation, access control, or auditability.

8. Preservation of regulated web content for audit and legal discovery

Data flow: Agility ? Preservica

Agility-managed content such as product claims, investor relations pages, policy updates, or public announcements can be periodically captured and transferred to Preservica for immutable retention. This creates a defensible archive of what was published, when it was published, and who approved it, which is valuable for audits, legal review, and regulatory inquiries.

Business value: Strengthens governance, reduces legal exposure, and provides a reliable historical record of published digital content.