Censhare - OpenText InfoArchive Integration and Automation

Common Integration Use Cases Between Censhare and OpenText InfoArchive

Censhare and OpenText InfoArchive complement each other well in enterprises that need both active content operations and long-term compliant retention. Censhare manages the creation, collaboration, localization, and omnichannel distribution of business content, while OpenText InfoArchive preserves finalized records, supports retention policies, and helps retire legacy systems without losing access to important information.

1. Archive finalized marketing and product content after publication

When campaigns, catalogs, brochures, or product sheets are approved and published from Censhare, the final version can be transferred to OpenText InfoArchive for long-term retention. This creates a controlled record of what was released, when it was released, and which market or language variant was used.

• Data flow: Censhare to OpenText InfoArchive
• Business value: Reduces storage pressure in the active content platform while preserving approved assets for audit, legal, and brand reference purposes
• Typical users: Marketing operations, compliance, legal, brand management

2. Preserve regulated product documentation and version history

Manufacturers and regulated industries often need to retain product labels, technical datasheets, instructions for use, and localized variants for many years. Censhare can manage the active lifecycle and variant production, then send released versions to OpenText InfoArchive for compliant retention with metadata such as product ID, market, language, and effective date.

• Data flow: Censhare to OpenText InfoArchive
• Business value: Supports regulatory audits, product liability defense, and traceability of published documentation
• Typical users: Regulatory affairs, product management, quality assurance

3. Retain campaign approvals and creative production records

Organizations often need to keep evidence of approvals for advertisements, packaging artwork, and campaign assets. Censhare can manage the workflow and approval process, then archive the final approved asset package, approval trail, and associated metadata in OpenText InfoArchive to create a defensible record of the production process.

• Data flow: Censhare to OpenText InfoArchive
• Business value: Improves governance and reduces risk in disputes over approved content, claims, or brand usage
• Typical users: Creative operations, legal, compliance, marketing governance

4. Decommission legacy content repositories while keeping content accessible through Censhare

During content platform consolidation, legacy systems can be retired by moving historical content and associated records into OpenText InfoArchive. Censhare can remain the active front end for current content operations, while archived legacy materials are accessed only when needed for reference, audit, or re-use.

• Data flow: Legacy systems to OpenText InfoArchive, with Censhare optionally linking to archived records
• Business value: Lowers infrastructure and maintenance costs while preserving access to historical content
• Typical users: IT, content operations, records management

5. Archive obsolete product content after product end-of-life

When a product is discontinued, Censhare can move the associated content package, including brochures, web content, manuals, and localized variants, into OpenText InfoArchive. This keeps the active Censhare environment focused on current products while ensuring end-of-life materials remain available for legal, service, and customer support needs.

• Data flow: Censhare to OpenText InfoArchive
• Business value: Improves content governance and reduces clutter in active libraries
• Typical users: Product marketing, customer support, service documentation teams

6. Provide archived reference content back to content teams for reuse

Content teams may need to reference previous approved assets, layouts, or localized text when creating new campaigns or product materials. OpenText InfoArchive can serve as the trusted archive, while Censhare can surface archived records or metadata to help teams find and reuse approved historical content without restoring it into active production systems.

• Data flow: OpenText InfoArchive to Censhare
• Business value: Speeds up content creation, reduces duplication, and improves consistency across campaigns
• Typical users: Content creators, localization teams, brand managers

7. Support compliance reporting with archived content and workflow evidence

Enterprises often need to prove what content was published, who approved it, and when it was retired. Censhare can provide workflow and publication data, and OpenText InfoArchive can store the immutable archive of the final content package and related records. Together they support compliance reporting, internal audits, and legal discovery requests.

• Data flow: Bi-directional, with Censhare supplying operational metadata and OpenText InfoArchive storing retained records
• Business value: Strengthens audit readiness and reduces the time needed to respond to regulatory or legal requests
• Typical users: Compliance, legal, internal audit, records management

8. Retain multilingual and market-specific content variants for long-term traceability

Censhare is strong in variant management for localized and personalized content. Once a campaign or product release is completed, each market-specific version can be archived in OpenText InfoArchive with the relevant language, region, and publication metadata. This is especially useful for global organizations that must demonstrate exactly which version was used in each market.

• Data flow: Censhare to OpenText InfoArchive
• Business value: Improves traceability across regions and supports country-specific compliance requirements
• Typical users: Localization teams, regional marketing, compliance

Overall, the strongest integration pattern is to use Censhare for active content creation and distribution, then move finalized, obsolete, or regulated content into OpenText InfoArchive for retention, auditability, and legacy system reduction.