Kentico - Preservica Integration and Automation

Common Integration Use Cases Between Kentico and Preservica

Kentico and Preservica complement each other well in organizations that need to publish rich digital experiences while also preserving regulated, historical, or high-value digital content. Kentico manages customer-facing web content, campaigns, and eCommerce experiences, while Preservica provides long-term digital preservation, archival integrity, and controlled access to records and assets.

1. Publish archived content from Preservica into Kentico websites

Data flow: Preservica to Kentico

Organizations can surface preserved documents, images, videos, or historical records stored in Preservica directly on Kentico-managed websites. This is useful for museums, universities, public sector organizations, and enterprises that want to make approved archival content available to the public or internal audiences without moving the master files out of preservation control.

• Preservica stores the authoritative archived asset and metadata
• Kentico displays selected content pages, collections, or media galleries
• Users access a curated experience while the original record remains preserved and governed

Business value: Reduces duplicate storage, improves content governance, and enables controlled reuse of archival assets in digital channels.

2. Automatically archive Kentico website assets and campaign content in Preservica

Data flow: Kentico to Preservica

When marketing campaigns, landing pages, product pages, or downloadable assets expire in Kentico, they can be transferred to Preservica for long-term retention. This supports compliance, legal hold, and corporate memory requirements without keeping outdated content live on the website.

• Final versions of pages, PDFs, images, and campaign assets are archived
• Metadata such as publish date, campaign name, owner, and retention class is preserved
• Expired content is removed from active web use but remains searchable in the archive

Business value: Improves records retention, reduces website clutter, and supports audit and compliance requirements.

3. Preserve regulated customer communications and disclosures

Data flow: Kentico to Preservica

Financial services, healthcare, insurance, and public sector organizations can archive customer-facing disclosures, policy pages, terms and conditions, and regulated notices published through Kentico. Preservica maintains immutable copies and retention metadata for legal and regulatory review.

• Kentico publishes the current version of the notice or disclosure
• Preservica captures each approved version with timestamps and metadata
• Compliance teams can retrieve historical versions during audits or disputes

Business value: Strengthens compliance posture and reduces risk associated with version loss or unauthorized changes.

4. Reuse preserved brand and media assets in Kentico campaigns

Data flow: Preservica to Kentico

Marketing teams can retrieve approved historical brand assets, product photography, event recordings, or campaign collateral from Preservica and repurpose them in Kentico for new campaigns or microsites. This is especially valuable when organizations need to reuse legacy assets that must remain under preservation control.

• Preservica provides approved access to archived media and associated rights metadata
• Kentico imports or references the selected asset for campaign use
• Marketing teams avoid recreating content that already exists and is approved

Business value: Speeds campaign production, reduces creative duplication, and ensures only approved assets are reused.

5. Create a governed digital library for internal teams

Data flow: Bi-directional

Organizations can use Kentico as the front-end portal for internal users to browse and request access to preserved content in Preservica. Preservica remains the system of record, while Kentico provides a user-friendly interface for search, filtering, and content request workflows.

• Kentico presents a searchable catalog of preserved assets and records
• Preservica supplies metadata, access status, and file previews
• Approved users can request, view, or download content based on policy

Business value: Improves discoverability of archived content and reduces manual requests to records or compliance teams.

6. Support content lifecycle governance for websites and digital experiences

Data flow: Kentico to Preservica

As content owners update pages, product information, or campaign materials in Kentico, older versions can be automatically transferred to Preservica based on retention rules. This creates a controlled lifecycle from active publishing to long-term preservation.

• Kentico manages the active version of content
• Preservica stores superseded versions for retention and traceability
• Governance teams can define retention policies by content type or business unit

Business value: Reduces manual archiving effort and ensures content lifecycle policies are consistently applied.

7. Enable historical website reconstruction for legal, audit, or research needs

Data flow: Preservica to Kentico

Organizations can use Preservica to retain historical snapshots of web pages, documents, and media, then expose selected records through Kentico for legal, audit, or research access. This is useful when teams need to reconstruct what was published at a specific point in time.

• Preservica stores time-stamped versions of published content
• Kentico provides a controlled interface for viewing historical records
• Legal, compliance, or research teams can access evidence without affecting live content

Business value: Improves defensibility in audits and disputes while reducing dependency on manual evidence gathering.

8. Improve cross-team collaboration between marketing, compliance, and records management

Data flow: Bi-directional

Kentico and Preservica together can support a workflow where marketing publishes content, compliance approves retention rules, and records teams archive final versions. This creates a shared process for content approval, publication, preservation, and retrieval across departments.

• Marketing works in Kentico to create and publish content
• Compliance defines retention and preservation requirements in Preservica
• Records or legal teams retrieve archived content when needed

Business value: Aligns teams around a single content lifecycle, reduces operational friction, and improves governance consistency.