OneDrive - Kentico Integration and Automation

Common Integration Use Cases Between OneDrive and Kentico

1. Centralized content asset delivery from OneDrive to Kentico

Data flow: OneDrive to Kentico

Marketing and content teams store approved images, PDFs, product sheets, and campaign documents in OneDrive, then publish selected assets into Kentico for website and campaign use. This reduces duplicate file handling and gives teams a controlled source of truth for reusable content.

• Speeds up content publishing by removing manual file uploads
• Ensures website content uses the latest approved version
• Supports cross-functional collaboration between marketing, legal, and product teams

2. Automated document publishing for gated content and lead generation

Data flow: OneDrive to Kentico

Organizations can store whitepapers, brochures, case studies, and event materials in OneDrive and automatically surface them in Kentico landing pages or resource centers. When a file is updated in OneDrive, Kentico can refresh the published asset or download link without rework from the web team.

• Improves speed to market for campaigns
• Reduces broken links and outdated downloads
• Supports lead capture workflows for gated content

3. Secure internal review and approval workflow for web content

Data flow: Kentico to OneDrive

Draft website copy, campaign briefs, and page exports from Kentico can be saved into OneDrive for review by stakeholders who prefer Microsoft 365 collaboration. Teams can use OneDrive version history, comments, and sharing controls to manage approvals before content is republished in Kentico.

• Creates a structured review process for content governance
• Improves visibility for legal, compliance, and regional approvers
• Reduces email-based approval chains

4. Shared asset library for multi-channel campaigns

Data flow: Bi-directional

Campaign teams can maintain master assets in OneDrive while Kentico consumes approved versions for web pages, microsites, and promotional campaigns. If Kentico users create or update campaign-specific files, those can be synced back to OneDrive for archiving and reuse across other channels.

• Supports consistent branding across web and internal teams
• Prevents asset duplication across departments
• Makes campaign materials easier to reuse in future launches

5. Product content synchronization for eCommerce and digital experience pages

Data flow: OneDrive to Kentico

Product marketing teams often maintain spec sheets, pricing documents, installation guides, and promotional PDFs in OneDrive. Kentico can pull these assets into product detail pages, campaign pages, or customer portals so visitors always access the current supporting documentation.

• Improves customer self-service and product understanding
• Reduces manual updates by web administrators
• Helps keep product pages aligned with the latest sales collateral

6. Regional content distribution for localized websites

Data flow: OneDrive to Kentico

Global teams can store translated documents, region-specific brochures, and local compliance files in OneDrive, then distribute them into localized Kentico sites. This is especially useful for organizations managing multiple markets with different content requirements.

• Supports faster localization and regional publishing
• Improves governance over market-specific assets
• Helps regional teams work from approved source files

7. Archiving published website assets for compliance and audit readiness

Data flow: Kentico to OneDrive

When campaigns, landing pages, or downloadable assets are published in Kentico, copies can be archived in OneDrive for retention, audit, and compliance purposes. This gives teams a searchable record of what was published, when it was published, and which version was approved.

• Supports regulatory and legal recordkeeping
• Provides a historical archive of published materials
• Helps teams respond to audit or dispute requests faster

8. Cross-team collaboration on campaign planning and execution

Data flow: Bi-directional

Campaign planners can use OneDrive to manage briefs, timelines, and creative drafts, while Kentico hosts the final web experience and campaign pages. This creates a practical workflow where strategy, content creation, and publishing stay connected without forcing all teams into the same tool.

• Improves coordination between marketing, design, and web operations
• Reduces delays caused by disconnected file storage and CMS publishing
• Creates a cleaner handoff from planning to execution