OpenText Cloud Fax - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Cloud Fax and Aviary Platform

1. Fax-to-Media Intake for Rights, Releases, and Compliance Documents

Direction: OpenText Cloud Fax ? Aviary Platform

Organizations that receive signed talent releases, location permissions, licensing agreements, or broadcast approvals by fax can automatically route those documents into Aviary as supporting assets for a media project. Faxed files are captured, indexed, and attached to the relevant video or audio asset record using metadata such as project name, production ID, or client reference.

Business value: Reduces manual scanning and filing, improves traceability of legal documentation, and ensures media teams can quickly verify rights before publishing or distribution.

2. Media Approval and Review Packets Sent by Fax to External Stakeholders

Direction: Aviary Platform ? OpenText Cloud Fax

When external partners, agencies, or regulated stakeholders still require fax for formal review, Aviary can generate approval packets containing media stills, transcripts, cue sheets, or distribution summaries and send them through OpenText Cloud Fax. This is useful for organizations that need to share media-related documentation with legal, government, or compliance teams that do not use modern collaboration tools.

Business value: Speeds up approval cycles while meeting recipient communication preferences and compliance requirements.

3. Automated Archiving of Faxed Production Documentation with Media Assets

Direction: OpenText Cloud Fax ? Aviary Platform

Production teams often receive faxed contracts, shot approvals, vendor forms, or release confirmations that must be retained alongside the associated media. Integration can automatically store these fax documents in Aviary and link them to the relevant audio or video project, creating a complete production record in one place.

Business value: Improves audit readiness, reduces the risk of missing documentation, and supports centralized project governance across creative and operations teams.

4. Fax-Based Exception Handling for Media Distribution Requests

Direction: Aviary Platform ? OpenText Cloud Fax

In organizations where certain distribution requests must be formally documented, Aviary can trigger a fax workflow when a media asset is flagged for restricted release, embargoed distribution, or legal review. The system can send a faxed notice or request form to compliance, legal, or partner organizations for approval before the asset is published or shared.

Business value: Adds a controlled approval path for sensitive content and reduces the chance of unauthorized distribution.

5. Fax-Initiated Media Retrieval and Fulfillment Requests

Direction: OpenText Cloud Fax ? Aviary Platform

External parties such as broadcasters, courts, government offices, or legal firms may submit faxed requests for specific audio or video files. Those requests can be ingested into Aviary, matched to the correct asset using metadata, and routed to media operations for fulfillment. The response package can then be prepared and tracked within the platform.

Business value: Streamlines request handling, shortens turnaround time, and creates a documented chain of custody for sensitive media delivery.

6. Compliance Evidence Bundles Combining Media and Fax Records

Direction: Bi-directional

For regulated workflows, Aviary can store media evidence such as recorded interviews, training videos, or public announcements, while OpenText Cloud Fax stores related correspondence, approvals, and notices. A bi-directional integration can link both asset types into a single compliance case, allowing legal or audit teams to review the full record from either system.

Business value: Supports stronger governance, simplifies audits, and gives compliance teams a complete view of both media content and formal communications.

7. Metadata-Driven Routing of Faxed Content to Media Workflows

Direction: OpenText Cloud Fax ? Aviary Platform

Faxed documents can be classified using metadata such as department, campaign, client, or content type and then routed into the correct Aviary workflow. For example, a faxed sponsor approval form can automatically attach to a branded video campaign, while a faxed transcript can be linked to a podcast episode or interview archive.

Business value: Reduces administrative effort, improves asset organization, and helps media teams work faster with fewer manual handoffs.

8. Cross-Team Collaboration for Legacy and Modern Communication Channels

Direction: Bi-directional

Some business units may manage media assets in Aviary while legal, operations, or external partners still rely on fax. Integration enables teams to exchange status updates, approval notices, and supporting documents across both platforms without duplicating work. For example, a media team can send a faxed approval request, then store the returned signed document in Aviary for project tracking.

Business value: Bridges legacy communication with modern media operations, improves collaboration across departments, and reduces delays caused by disconnected processes.