OpenText Cloud Fax - Frontify Integration and Automation

Common Integration Use Cases Between OpenText Cloud Fax and Frontify

OpenText Cloud Fax and Frontify serve very different but complementary business needs. OpenText Cloud Fax supports secure, compliant document transmission for regulated workflows, while Frontify centralizes brand guidelines, approved assets, and governance for marketing and design teams. Integrating them can help organizations move approved content faster, reduce manual handling, and improve consistency across internal and external communications.

1. Send approved brand assets and campaign documents for secure external review

Data flow: Frontify to OpenText Cloud Fax

Marketing teams can store final campaign proofs, brand-compliant brochures, or partner-facing documents in Frontify and trigger fax delivery through OpenText Cloud Fax to agencies, distributors, clinics, or government offices that still require fax-based review or approval. This reduces the need to export files manually and ensures only approved versions are transmitted.

Business value: Faster review cycles, fewer versioning errors, and secure delivery of brand-controlled materials.

2. Distribute compliance-sensitive branded communications to regulated recipients

Data flow: Frontify to OpenText Cloud Fax

Organizations in healthcare, insurance, or public sector environments can use Frontify as the source of approved templates for patient notices, policy updates, or public information sheets. OpenText Cloud Fax then delivers these documents to recipients who require fax as a compliant communication channel.

Business value: Maintains brand consistency while meeting regulatory communication requirements.

3. Archive faxed brand approvals and signed proofs in Frontify for governance

Data flow: OpenText Cloud Fax to Frontify

When legal or compliance teams return signed approvals, release forms, or faxed sign-offs for branded materials, OpenText Cloud Fax can route the received documents into Frontify as supporting governance records. This creates a centralized audit trail alongside the related brand asset or campaign folder.

Business value: Better traceability, easier audit support, and centralized documentation for brand governance.

4. Route faxed vendor or partner submissions into brand review workflows

Data flow: OpenText Cloud Fax to Frontify

External vendors may submit printed proofs, co-branded collateral, or localized materials by fax. OpenText Cloud Fax can capture these inbound documents and push them into Frontify for review by brand managers and designers. This helps teams compare submissions against brand standards before approval.

Business value: Streamlined intake of external submissions and improved brand control over third-party materials.

5. Trigger fax delivery of approved templates from Frontify-based campaigns

Data flow: Frontify to OpenText Cloud Fax

When a new campaign asset or template is approved in Frontify, the integration can automatically send the document via fax to field offices, franchise locations, or branch networks that rely on fax for operational communication. This is especially useful for policy updates, promotional inserts, or localized instructions.

Business value: Faster rollout of approved communications and reduced manual distribution effort.

6. Centralize faxed legal or regulatory notices with brand-approved templates

Data flow: Bi-directional

Legal or compliance teams can use Frontify to manage approved notice templates, while OpenText Cloud Fax handles outbound delivery and inbound responses. Returned fax confirmations or acknowledgements can be stored back in Frontify with the associated template version, supporting governance and recordkeeping.

Business value: Stronger control over regulated communications and improved evidence management.

7. Support franchise or multi-location brand operations with fax-based distribution

Data flow: Frontify to OpenText Cloud Fax

For organizations with distributed locations, Frontify can serve as the source of truth for updated brand materials, while OpenText Cloud Fax sends critical updates to locations that still depend on fax for operational notices. Examples include updated signage instructions, compliance posters, or local promotional materials.

Business value: Consistent brand execution across locations and reliable delivery to fax-dependent sites.

Overall, integrating OpenText Cloud Fax with Frontify helps organizations connect compliant document delivery with brand governance. The result is a more controlled workflow for approved content, better auditability, and less manual effort across marketing, legal, compliance, and operations teams.