OpenText Cloud Fax - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Cloud Fax and Tenovos

1. Secure Distribution of Approved Marketing Assets to Regulated Partners

Data flow: Tenovos ? OpenText Cloud Fax

Marketing teams can store approved brochures, product sheets, consent forms, or campaign collateral in Tenovos and automatically route selected documents through OpenText Cloud Fax to hospitals, insurers, government agencies, or legal partners that still require fax delivery. This ensures sensitive content is transmitted through a compliant channel while keeping the source asset governed in Tenovos.

Business value: Reduces manual reformatting and emailing, improves compliance, and speeds delivery to fax-dependent stakeholders.

2. Faxed Intake Documents Captured and Indexed as Digital Assets

Data flow: OpenText Cloud Fax ? Tenovos

Inbound faxed documents such as signed release forms, partner approvals, media usage permissions, or event registrations can be automatically ingested from OpenText Cloud Fax into Tenovos. The documents can then be tagged, categorized, and linked to related campaigns or content collections for easier retrieval and auditability.

Business value: Eliminates manual scanning and filing, improves document traceability, and creates a single source of truth for campaign-related records.

3. Compliance-Ready Approval Workflow for Content Releases

Data flow: Bi-directional

When a campaign asset in Tenovos requires external approval from a regulated organization, the asset can be sent via OpenText Cloud Fax for sign-off. Once the signed fax is returned, it can be attached back to the asset record in Tenovos and used to move the content to the next workflow stage. This is useful for healthcare marketing, public sector communications, and legal review processes.

Business value: Shortens approval cycles, preserves an auditable approval trail, and supports regulated content governance.

4. Archiving Faxed Legal or Rights Documentation Alongside Content Assets

Data flow: OpenText Cloud Fax ? Tenovos

Rights agreements, usage permissions, release forms, and vendor contracts received by fax can be stored in Tenovos and associated with the relevant digital assets or campaigns. For example, a talent release faxed from a production partner can be linked to the corresponding photo or video asset to confirm usage rights before publication.

Business value: Reduces rights-management risk, improves content compliance, and helps teams verify usage permissions quickly.

5. Campaign Asset Delivery to Field Teams and External Stakeholders Without Email Dependency

Data flow: Tenovos ? OpenText Cloud Fax

For organizations that work with field offices, franchisees, clinics, or government departments that rely on fax, Tenovos can serve as the controlled repository for final campaign materials while OpenText Cloud Fax handles delivery. This is especially useful for time-sensitive notices, event kits, policy updates, or localized promotional materials.

Business value: Expands reach to fax-based recipients, reduces reliance on email attachments, and ensures recipients receive the latest approved version.

6. Centralized Audit Trail for Content and Communication Records

Data flow: Bi-directional

Tenovos can store the final version of a content asset, while OpenText Cloud Fax retains transmission logs, delivery confirmations, and inbound responses. Linking these records gives marketing, legal, and compliance teams a complete view of what was sent, when it was sent, and which version was approved.

Business value: Strengthens audit readiness, supports dispute resolution, and improves governance across content operations.

7. Automated Intake of Faxed Vendor or Agency Deliverables into Content Operations

Data flow: OpenText Cloud Fax ? Tenovos

External agencies, print vendors, or production partners can fax proofs, signed release documents, or final production confirmations into OpenText Cloud Fax, which then routes them into Tenovos for review and association with the relevant project or asset set. This creates a controlled intake process for organizations that still receive critical documents by fax.

Business value: Improves collaboration with external partners, reduces lost documents, and keeps production records organized with the content they support.

8. Content Performance Reporting Supported by Compliance Document Status

Data flow: Tenovos ? OpenText Cloud Fax

Tenovos analytics can be enriched with fax-based status data, such as whether required approvals, permissions, or acknowledgments were received. This allows marketing and operations teams to measure not only asset performance but also readiness and compliance status before launch.

Business value: Helps teams avoid publishing assets without required approvals, reduces launch delays, and improves campaign governance.