OpenText File 360 - Kentico Integration and Automation

Common Integration Use Cases Between OpenText File 360 and Kentico

1. Secure content repository for website and campaign assets

Data flow: OpenText File 360 ? Kentico

Marketing teams can store approved brochures, product sheets, images, and campaign documents in OpenText File 360, then publish selected assets into Kentico for use on websites, landing pages, and campaign microsites. This keeps the source files governed in a secure enterprise repository while giving web teams fast access to approved content.

Business value: Reduces duplicate file storage, improves version control, and ensures only approved assets are used in customer-facing experiences.

2. Controlled external collaboration for content production

Data flow: Bi-directional

Content teams can share draft website copy, campaign briefs, and creative files from Kentico projects to OpenText File 360 for secure review by agencies, legal teams, and external contributors. Comments, revisions, and final approvals can then be returned to Kentico for publishing.

Business value: Streamlines cross-company collaboration while maintaining access controls, audit trails, and compliance oversight.

3. Approved document publishing for customer self-service portals

Data flow: OpenText File 360 ? Kentico

Organizations can manage policy documents, user guides, warranty files, and compliance notices in OpenText File 360, then surface the latest approved versions in Kentico-powered customer portals or support sites. When a file is updated in File 360, Kentico can automatically reflect the new version.

Business value: Ensures customers always access current documents, reduces support calls, and lowers the risk of outdated or non-compliant information being published.

4. Secure distribution of sales enablement materials

Data flow: OpenText File 360 ? Kentico

Sales enablement teams can maintain presentations, pricing sheets, and product collateral in OpenText File 360, while Kentico delivers role-based access to these materials through partner portals or sales resource centers. Access can be limited by audience, region, or account type.

Business value: Improves field productivity, supports controlled content distribution, and helps ensure sales teams use the latest approved materials.

5. Governance for regulated industry content workflows

Data flow: Bi-directional

In regulated industries such as healthcare, financial services, or manufacturing, draft content created in Kentico can be stored in OpenText File 360 for compliance review, legal approval, and audit retention. Once approved, the final content can be published back into Kentico for public or authenticated audiences.

Business value: Supports compliance requirements, strengthens auditability, and reduces the risk of publishing unapproved content.

6. Centralized asset lifecycle management for digital experiences

Data flow: OpenText File 360 ? Kentico

OpenText File 360 can act as the system of record for asset lifecycle management, including drafts, approved versions, and archived files. Kentico consumes only the current approved assets for pages, campaigns, and eCommerce experiences, while older versions remain securely archived in File 360.

Business value: Simplifies content governance, improves storage efficiency, and gives teams a clear separation between working files and published assets.

7. Secure partner and distributor content portals

Data flow: OpenText File 360 ? Kentico

Organizations can use Kentico to power partner portals that expose controlled access to training materials, product documentation, and co-branded assets stored in OpenText File 360. File permissions can be aligned to partner roles, regions, or programs.

Business value: Enhances partner engagement, reduces manual file distribution, and maintains enterprise-grade security for shared content.

8. Audit-ready content publishing and retention

Data flow: Bi-directional

When content is published from Kentico, a copy of the final approved file or page asset can be stored in OpenText File 360 for retention, audit, and legal hold purposes. If a file is later updated or withdrawn, Kentico can be synchronized to reflect the current status while File 360 preserves the historical record.

Business value: Improves governance, supports records management, and provides a defensible history of what was published and when.