OpenText Information Archive - OpenText TeamSite Authoring Services Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and OpenText TeamSite Authoring Services

1. Archiving retired web content from TeamSite after publication expiry

Data flow: OpenText TeamSite Authoring Services ? OpenText Information Archive

When marketing campaigns, landing pages, or microsites are retired in TeamSite, the final approved content package, metadata, and publication history can be automatically transferred to Information Archive for long-term retention. This supports auditability, reduces clutter in the authoring environment, and preserves evidence of what was published, when, and by whom.

Business value: Lowers storage and maintenance costs in TeamSite, improves governance over expired digital assets, and supports compliance requirements for content retention.

2. Preserving approved content versions for regulatory and legal review

Data flow: OpenText TeamSite Authoring Services ? OpenText Information Archive

Teams can archive final approved versions of regulated web content such as product claims, investor disclosures, privacy notices, and terms and conditions. Information Archive stores the content with version history, approval timestamps, and associated metadata so legal, compliance, and audit teams can retrieve the exact published record later.

Business value: Reduces legal exposure, simplifies audits, and provides defensible records for regulated digital communications.

3. Retrieving archived content for content reuse and republishing

Data flow: OpenText Information Archive ? OpenText TeamSite Authoring Services

Content teams can search archived pages, images, and supporting documents from Information Archive and restore approved assets back into TeamSite for reuse in new campaigns or refreshed pages. This is useful when a prior campaign needs to be relaunched, localized, or repurposed with minimal rework.

Business value: Speeds content production, avoids recreating approved material, and improves consistency across channels.

4. Archiving workflow artifacts and approval records from TeamSite

Data flow: OpenText TeamSite Authoring Services ? OpenText Information Archive

Beyond the content itself, TeamSite workflow records such as approval comments, review timestamps, and publishing decisions can be archived for governance purposes. This creates a complete record of the content lifecycle, including who approved changes and when the content was released.

Business value: Strengthens operational transparency, supports internal controls, and provides a reliable audit trail for content governance.

5. Decommissioning legacy web properties while retaining historical content

Data flow: OpenText TeamSite Authoring Services ? OpenText Information Archive

When an organization consolidates websites or retires older digital properties managed in TeamSite, historical pages and assets can be moved into Information Archive before shutdown. This allows the business to decommission outdated environments without losing access to historical content needed for compliance, customer inquiries, or brand reference.

Business value: Reduces infrastructure and support costs, accelerates system retirement, and preserves business-critical content access.

6. Supporting legal hold and eDiscovery for published web content

Data flow: Bi-directional, with primary retrieval from OpenText Information Archive to OpenText TeamSite Authoring Services

If a published page or campaign is subject to litigation, Information Archive can retain the relevant content and associated records under legal hold. TeamSite can be used to identify the source content and reconstruct the publication context, while the archive provides the immutable record for legal review.

Business value: Improves response time to legal requests, reduces risk of accidental deletion, and ensures defensible retention of digital evidence.

7. Managing content lifecycle from active authoring to compliant retention

Data flow: OpenText TeamSite Authoring Services ? OpenText Information Archive

TeamSite can manage the active lifecycle of content while Information Archive takes over once content reaches end of life. For example, product pages, event pages, or seasonal promotions can be published in TeamSite, then automatically archived after a defined retention period based on business rules.

Business value: Creates a controlled content lifecycle, reduces manual archiving effort, and ensures retention policies are applied consistently.

8. Centralized access to archived content for marketing, compliance, and support teams

Data flow: OpenText Information Archive ? OpenText TeamSite Authoring Services

Archived content can be made searchable for authorized users who need to reference prior web pages, disclaimers, or campaign assets while working in TeamSite. This helps marketing teams maintain brand continuity, compliance teams verify approved language, and support teams answer customer questions about historical website content.

Business value: Improves cross-functional access to trusted content, reduces duplicate requests, and supports faster decision-making.