OpenText Lens - Data Visibility - OpenText Magellan BI & Reporting Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and OpenText Magellan BI & Reporting

1. Compliance Risk Dashboards from Unstructured Data Discovery

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

Use OpenText Lens to scan repositories and identify sensitive, obsolete, or non-compliant content such as PII, contracts, or regulated records. Feed the findings into OpenText Magellan BI & Reporting to create compliance dashboards by business unit, repository, region, or risk category. This gives legal, privacy, and governance teams a single view of exposure levels and remediation progress.

• Tracks sensitive content by location and owner
• Supports audit readiness and policy enforcement
• Helps prioritize cleanup based on risk severity

2. Migration Readiness and Content Cleanup Reporting

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

Before migrating content to a new ECM, cloud, or records platform, use OpenText Lens to identify redundant, obsolete, and trivial content. Send the analysis results to OpenText Magellan BI & Reporting to build migration readiness reports showing what can be migrated, archived, or deleted. Program managers can use the reports to reduce migration volume, lower costs, and improve cutover planning.

• Reduces unnecessary data migration
• Improves project scope and timeline accuracy
• Provides executive visibility into cleanup progress

3. Repository Inventory and Data Footprint Analytics

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

OpenText Lens can inventory unstructured content across multiple repositories and classify it by type, age, sensitivity, and business relevance. OpenText Magellan BI & Reporting can then present enterprise-wide analytics on content footprint, growth trends, and repository usage. IT and information management teams can use this to rationalize storage, retire low-value repositories, and improve content governance.

• Shows where content is growing fastest
• Highlights underused or duplicate repositories
• Supports storage optimization and platform consolidation

4. Remediation Workflow Performance Reporting

Data flow: Bi-directional, with OpenText Lens - Data Visibility providing findings and OpenText Magellan BI & Reporting tracking remediation status

OpenText Lens identifies content that requires action, such as expired documents, sensitive files in open shares, or content lacking retention labels. OpenText Magellan BI & Reporting can track remediation tasks, completion rates, aging items, and team performance. This creates an operational view for governance teams, helping them monitor whether remediation programs are on schedule and where bottlenecks exist.

• Measures remediation throughput by team or repository
• Identifies overdue or high-risk items
• Improves accountability across governance, IT, and business owners

5. Business Risk and Exposure Reporting for Leadership

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

Use OpenText Lens to detect content exposure patterns such as confidential files stored in unsecured locations or regulated data retained beyond policy. OpenText Magellan BI & Reporting can transform these findings into executive-level risk reports and trend analysis. Leadership teams gain a clear view of enterprise exposure, remediation progress, and the business impact of governance initiatives.

• Supports board and executive reporting
• Quantifies risk reduction over time
• Helps justify governance investments

6. Records Retention Exception Monitoring

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

OpenText Lens can identify content that appears to violate retention rules, such as records retained too long or content missing required classification. OpenText Magellan BI & Reporting can then produce exception reports by department, content type, or policy category. Records managers can use these reports to target training, enforce retention policies, and reduce legal exposure.

• Surfaces policy exceptions quickly
• Supports records management audits
• Improves policy compliance across departments

7. Content Governance Scorecards for Business Units

Data flow: OpenText Lens - Data Visibility to OpenText Magellan BI & Reporting

OpenText Lens can assess content quality and governance indicators across business units, such as sensitive data volume, duplicate content, and stale files. OpenText Magellan BI & Reporting can convert these metrics into scorecards for each department or region. This enables business leaders to compare governance maturity, track improvement, and prioritize support where risk is highest.

• Creates measurable governance KPIs
• Encourages accountability at the business-unit level
• Helps standardize cleanup and compliance efforts