OpenText Magellan BI & Reporting - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between OpenText Magellan BI & Reporting and OpenText Information Archive

1. Archived operational reporting for legacy system decommissioning

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

When legacy ERP, finance, or case management systems are retired, their historical data can be preserved in OpenText Information Archive while OpenText Magellan BI & Reporting provides reporting access to that archived content. Business users continue to run operational and audit reports without keeping the source application online.

• Supports system retirement without losing reporting capability
• Reduces infrastructure and maintenance costs
• Preserves access to historical records for finance, audit, and operations teams

2. Compliance and retention analytics

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

Archived content and retention metadata can be analyzed in OpenText Magellan BI & Reporting to track retention status, disposition eligibility, legal holds, and archive growth trends. Compliance teams gain visibility into what is retained, what is expiring, and where policy exceptions exist.

• Improves oversight of retention policy execution
• Identifies overdue disposition items and policy violations
• Helps compliance teams prepare for audits and regulatory reviews

3. Audit-ready access to archived business records

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

For regulated processes such as invoicing, claims, procurement, or HR, archived records can be surfaced in dashboards that show document status, retrieval activity, and record completeness. This gives audit, legal, and business teams a single view of archived evidence needed for investigations and controls testing.

• Speeds up audit response and evidence collection
• Improves traceability of archived business records
• Supports governance across multiple departments

4. Historical trend analysis across live and archived data

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

OpenText Magellan BI & Reporting can combine current operational data with archived historical data to produce long-range trend analysis. This is valuable for finance, customer service, supply chain, and HR teams that need multi-year visibility beyond the retention window of active systems.

• Enables year-over-year and multi-period analysis
• Improves forecasting with complete historical context
• Reduces reporting gaps caused by data aging out of source systems

5. Archive growth and storage cost monitoring

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

Archive administrators can use OpenText Magellan BI & Reporting to monitor archive volume, ingestion rates, storage consumption, retrieval frequency, and retention class distribution. This helps IT and records management teams optimize storage tiers and plan capacity based on actual usage patterns.

• Improves archive capacity planning
• Identifies high-cost content categories
• Supports storage optimization and budget forecasting

6. Legal hold and investigation reporting

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

During litigation or internal investigations, archived records placed on legal hold can be tracked through dashboards that show hold counts, affected repositories, aging holds, and release status. Legal and compliance teams can quickly assess exposure and ensure preservation obligations are being met.

• Provides visibility into active legal holds
• Reduces risk of accidental disposition
• Improves coordination between legal, compliance, and IT teams

7. Archived content access analytics for business users

Data flow: OpenText Information Archive to OpenText Magellan BI & Reporting

Usage data from archived content retrieval can be analyzed to understand which records are most frequently accessed, by whom, and for what business purpose. This helps records managers and business owners refine retention policies, improve archive navigation, and identify content that should remain easily accessible.

• Improves user experience for archived data retrieval
• Highlights high-demand records and departments
• Supports retention policy tuning based on real usage

8. Cross-functional governance dashboard for records and analytics teams

Data flow: Bi-directional

OpenText Information Archive supplies authoritative retention, disposition, and archive metadata, while OpenText Magellan BI & Reporting presents governance dashboards for records management, compliance, IT operations, and business leadership. In some implementations, reporting insights can also trigger review workflows for archive cleanup, hold release, or policy exceptions.

• Creates a shared view of archive governance across teams
• Improves accountability for retention and disposition actions
• Supports operational decisions with trusted archive data