Wrike - Axiell Integration and Automation

Common Integration Use Cases Between Wrike and Axiell

1. Exhibition and Program Project Delivery

Data flow: Axiell to Wrike, bi-directional

When a museum, library, or archive launches an exhibition, digitization program, or public engagement initiative in Axiell, the project can automatically create a corresponding Wrike project with tasks, owners, milestones, and due dates. Curatorial, marketing, education, and operations teams can then collaborate in Wrike while Axiell remains the source of record for collection-related content and object metadata.

• Automatically create work plans from approved exhibition records in Axiell
• Track content development, installation, promotion, and launch activities in Wrike
• Sync status updates back to Axiell for leadership visibility

Business value: Improves coordination across departments, reduces manual project setup, and keeps collection work aligned with public-facing delivery timelines.

2. Digitization Workflow Management

Data flow: Axiell to Wrike

As items are selected for digitization in Axiell, Wrike can generate production tasks for imaging, metadata enrichment, quality review, and publishing. Each object or batch can move through a controlled workflow in Wrike, with progress tracked against collection records in Axiell.

• Create Wrike tasks when objects are marked for digitization in Axiell
• Assign scanning, cataloging, and QA work to the right teams
• Update Axiell with completion status and digital asset references

Business value: Speeds up digitization programs, improves accountability, and gives collection teams better visibility into production bottlenecks.

3. Metadata Review and Approval Process

Data flow: Bi-directional

Collection metadata changes in Axiell can trigger review tasks in Wrike for curators, archivists, or subject specialists. Once approved in Wrike, the final metadata can be pushed back to Axiell for publication or preservation. This is especially useful for new acquisitions, catalog corrections, and authority control updates.

• Route metadata changes to Wrike for review and approval
• Capture comments, redlines, and sign-off in Wrike
• Publish approved updates back into Axiell

Business value: Strengthens data quality, reduces rework, and creates a clear audit trail for collection governance.

4. Public Access Content Publishing

Data flow: Axiell to Wrike

When collection records are ready for public release in Axiell, Wrike can coordinate the downstream work needed to publish them across websites, digital exhibits, newsletters, and social channels. Marketing and digital teams can manage content creation, proofing, and launch tasks in Wrike while Axiell provides the authoritative object data and descriptions.

• Trigger content production tasks when records are approved for public access
• Coordinate copywriting, image selection, translation, and web publishing
• Track launch readiness across multiple channels

Business value: Shortens time to publish, improves consistency across channels, and helps institutions make more of their collections visible to the public.

5. Conservation and Preservation Action Tracking

Data flow: Axiell to Wrike, bi-directional

When an item in Axiell is flagged for conservation treatment, preservation review, or environmental monitoring, Wrike can manage the operational tasks required to complete the work. Conservators can update progress in Wrike, and key outcomes such as treatment completion, condition notes, or follow-up actions can be written back to Axiell.

• Create treatment workflows from conservation flags in Axiell
• Assign tasks for assessment, treatment, documentation, and follow-up
• Store completion status and treatment references in Axiell

Business value: Improves preservation oversight, supports compliance and auditability, and ensures conservation work is tied to collection records.

6. Grant, Funding, and Reporting Work Management

Data flow: Axiell to Wrike

For grant-funded digitization, preservation, or access projects, Axiell can provide the collection scope and item counts while Wrike manages the execution plan, deliverables, and reporting deadlines. Teams can track grant milestones, evidence collection, and reporting tasks in Wrike without losing the connection to the underlying collection work in Axiell.

• Generate project plans from grant-related collection initiatives
• Track deliverables, evidence gathering, and reporting deadlines
• Use Axiell data to support progress and impact reporting

Business value: Helps institutions meet funding obligations, improves reporting accuracy, and reduces the risk of missed deadlines.

7. Cross-Team Request Intake for Collection Services

Data flow: Wrike to Axiell

Internal teams such as education, communications, or research can submit requests in Wrike for collection-related support, such as object research, image requests, rights checks, or loan preparation. Approved requests can then create or update records in Axiell so collection staff can process them against the authoritative source.

• Use Wrike request forms for collection service intake
• Route requests to the right Axiell-managed collection workflow
• Maintain a shared record of request status and fulfillment

Business value: Reduces email-based coordination, standardizes intake, and improves service response times across the institution.

8. Asset and Documentation Handover for Digital Preservation

Data flow: Wrike to Axiell, bi-directional

Wrike can manage the production of supporting documentation such as rights forms, conservation reports, exhibit labels, or digitization logs. Once approved, final documents and associated metadata can be transferred to Axiell for long-term preservation and future discovery.

• Manage document creation and approval in Wrike
• Transfer final files and metadata into Axiell preservation records
• Link work history in Wrike to the preserved collection record

Business value: Ensures important project documentation is preserved with the collection record and reduces the risk of lost institutional knowledge.