Home | Connectors | Trello | Trello - PhotoShelter Integration and Automation
Direction: Trello ? PhotoShelter
Marketing, communications, or creative teams can manage asset requests in Trello while approved final files are stored in PhotoShelter. A Trello card can represent a request for a photo, campaign image, or event asset, with checklists for review steps, due dates, and approvers. Once the asset is approved, the final version is uploaded to PhotoShelter and linked back to the Trello card for easy access.
Business value: Reduces email-based approvals, keeps request status visible, and ensures only approved assets are published or distributed.
Direction: Bi-directional
Teams can use Trello to plan campaign deliverables and track production milestones, while PhotoShelter serves as the source of truth for finalized images and media files. Trello cards can include links to PhotoShelter galleries or specific assets, and updates in PhotoShelter such as new uploads or revised files can trigger card updates or comments in Trello.
Business value: Improves coordination between creative, marketing, and operations teams by connecting task management with asset storage.
Direction: PhotoShelter ? Trello
After an event, photographers upload selected images to PhotoShelter. Trello can automatically create cards for post-event tasks such as selecting hero images, requesting captions, obtaining legal review, or preparing social media posts. Each card can reference the relevant PhotoShelter gallery so stakeholders can review and approve assets without searching across systems.
Business value: Speeds up post-event publishing and gives event, PR, and social teams a structured workflow for turning raw photography into usable content.
Direction: Trello ? PhotoShelter
When teams need to review brand-sensitive assets, Trello can track compliance steps such as rights clearance, model release verification, and brand approval. Once approved, the asset is stored in PhotoShelter with metadata or tags indicating usage rights, campaign association, or expiration dates. Trello cards can be updated when assets are nearing expiration or require renewal.
Business value: Helps reduce legal and brand risk by ensuring approved assets are properly tracked and governed.
Direction: PhotoShelter ? Trello
Marketing teams can maintain a curated library of approved product photos, event images, and promotional visuals in PhotoShelter. Trello can be used to manage requests from sales, channel partners, or regional teams for specific assets. When a request is approved, the Trello card can include a direct link to the relevant PhotoShelter collection or file set.
Business value: Makes it easier for distributed teams to access current, approved assets while reducing duplicate file sharing and version confusion.
Direction: Bi-directional
Editorial teams can use Trello to manage article, blog, or social content production, with each card representing a content item that requires imagery. PhotoShelter provides the image library, and Trello cards can be updated when new assets are added, selected, or approved. Editors can attach PhotoShelter links directly to cards and move work through stages such as draft, review, design, and publish.
Business value: Creates a clear workflow between content planning and visual asset management, improving publishing speed and consistency.
Direction: Trello ? PhotoShelter
At the end of a campaign or project, Trello can be used to track closeout tasks such as final file review, metadata completion, and archive confirmation. Once complete, final assets and supporting documentation can be stored in PhotoShelter for long-term retrieval. Trello cards can then be marked complete and linked to the archived gallery for future reference.
Business value: Supports better asset governance, simplifies future reuse, and ensures completed work is archived in an organized way.
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